In this four part series, we will discuss the process for managing a conservation minded project that will benefit the many stakeholders of the community. What is a project? Who are stakeholders? What are some of the important components of the project plan and management that will ensure its success? This instructional series will delve into the realm of initiating the project, project planning, implementation skills, and evaluation of the project. Let us begin:
Initiating the project:
What is a project anyway?
A project is a temporary endeavor with a beginning and an end (Cox, 2009, p. 6). In planning any project, the initial steps should include identifying the timetable, the topic, and the relevant stakeholders.
What are the information gaps that this project would address?
Ask yourself a few questions about the project that is being created. Who will benefit from this project? What is the timeline for design and implementation? How much assistance will you get from others (National Wildlife Federation, 2012)? “By answering these questions, you establish the scope of the project (Hackett, 2007).”
Here is the opportunity to be creative. Identifying a gap is important at the outset of the project. Even if the project is given to you by a supervisor, the gap analysis will help to locate and identify the areas of training or skills that need to be addressed within the project document. Some of the questions that may help in this element of the project management are: What are some issues that need to be resolved. Where is there a gap in knowledge or skills that needs to be closed?
Finding the answers could involve several hours of brainstorming. During the thinking process, it is possible to identify many topics that are needed. The hardest part may be in narrowing the list to one project.
Who are the stakeholders?
The stakeholders are the people (or organizations) with a ‘stake’ or vested interest in the project (Cox, 2011, p. 7). The initial stages of project management must include a complete listing of the individuals that will be most affected by the design and implementation of the project. Now the project may be focused on supporting the needs of these people. Using this list will help to refine the scope of the project that will be developed.
How is the timetable created?
Identifying the timetable is a valuable resource to the project. When the project must be completed and implemented within a few weeks, the type of management required will be of a different value and scope than one which has a longer timetable. The elements of the project will also affect the timetable. In order to create a complete picture of the timetable, there are a few more questions to ask: when and where (Leitrim County Development Board, 2012). ‘When’ is the timetable for the project to be designed and implemented based on any identified time constraints? These may include schedule conflicts, seasonal timing of wildlife movement, or other external factors. ‘Where’ includes the negotiating necessary to find a location for the project to be implemented and for the project events to take place. In some cases, the question of where the project will take place may already have answers if the project will be instituted on work time at the place of employment, but it is important to identify the needs of the project at the outset.
Personal growth
My understanding of what comprises a project has been expanded. Since a project must have a finite end, weekend projects are temporary and fit the description well. The ongoing data collections research ‘projects’ I have initiated over the years will need to be expanded to include a few key elements of analysis such as a definition of stakeholders and an analysis of the data gaps that this project could close should be done prior to the beginning of the project. A bird banding project to study the migration of songbirds through the Poconos in the spring was unsuccessful. Stakeholders were not identified, and the need for data capture and benefit to wildlife of the project was never identified. The project was lacking in the key elements of analysis. As a result the management did not fill any gaps in the information stream that could make the ongoing pursuit of the research an essential need. Going forward, timetable, information gaps, and stakeholders should be identified at the outset of the project management.
References
Cox, Dorcas M. T. (2009). Project management skills for instructional designers: A practical guide. Indiana: iUniverse.
Hackett, Scott. (2007). How to write an effective design document. http://blog.slickedit.com/2007/05/how-to-write-an-effective-design-document/
Leitrim County Development Board. (2012). Project Planning. http://www.crossborderpartnerships.com/partnerships/guide-partthree.aspx
National Wildlife Federation. (2012). Research Station: Project Design. Retrieved on May 5, 2012 from http://www.nwf.org/Global-Warming/Campus-Solutions/Get-Involved/Design-a-Project/Design-a-Project.aspx














